Your current item lists are old and you are getting close to maximumsī. It may make complete sense in a number of scenarios.Ī. It requires you to recreate all the opening balances and all your item lists. This does require a strong QuickBooks knowledge and/or accounting experience. In this scenario, you need to manually recreate the opening balances for all your accounts, starting from a certain date, including open invoices, open bills, inventory, bank accounts, etc. The same Clean Up feature mentioned above also allows you to create a new company file without any transactions left, but with all your lists of items intact (customers, vendors, etc.). Use QuickBooks’ “Clean Up Company Data” feature to remove ALL transactions. A backup should be made so that you can always access detail data at a later point. The details on your previous years are gone, but the P&L and balance sheet “should” remain intact.

This feature replaces most of the transactions from the previous years with much smaller monthly journal entries. Use QuickBooks’ “Clean Up Company Data” feature to condense the past years. Getting a second opinion from your outsourced bookkeeping service is a great idea. I recommend that you first try a cleanup because Enterprise represents a significant jump in price from Pro or Premier. If you feel maxed out with QuickBooks Pro or Premier, you can upgrade to Enterprise. For more details on the limits per item type, refer to this table: Several Options to Make Working in QuickBooks More Effective: Upgrading QuickBooks to Enterprise Hit the F2 key when you are in QuickBooks and it will give you a count of all your items. A general rule of thumb to use: your total number of items should be below 14,000 overall, with QuickBooks Pro and Premier.

There is a limit to the number of list items (classes, customers, jobs, classes, etc.) that you can have in your file. Large files can be slow and tend to be corrupted much easier. QuickBooks Enterprise is more robust and starts to max out around 1GB. In theory, there is no limit to the size of your file, but in reality, you are getting into a danger zone in QuickBooks Pro and Premier when you get to around 150MB. You can hit a ceiling based on the size of the file (defined in megabytes, or MB) or the content in the file itself (e.g. The definition of “too large” in QuickBooks is not always clear. Many businesses reach a point where their QuickBooks files become too large and too slow, turning daily tasks into tediously slow chores. Is Your QuickBooks File Too Large and Slow?Īre you asking yourself “Why is QuickBooks slow?” If so, you’re not alone.

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